Find Property Records in Summit County
Summit County property records are available through one of the more comprehensive online portals in the state. The county's property page lets you search recorded deeds, look up assessed values, view parcel maps, and access zoning data, all from a single system. The Recorder's Office in Coalville is the official keeper of recorded documents, while the Assessor and Treasurer hold valuation and tax records. This page explains what each office maintains and how to find Summit County property records online or in person.
Summit County Quick Facts
Summit County Recorder's Office
The Summit County Recorder is the custodian of all recorded real property documents. The office keeps deeds, mortgages, liens, easements, plat maps, surveys, and related instruments. Once filed, each document is stamped with a recording date and time and becomes part of the permanent public record. Title companies, attorneys, lenders, and private researchers all rely on the recorder's index when tracing ownership or checking for encumbrances on Summit County land.
Recording a document with the Summit County Recorder creates constructive notice to the public under Utah Code § 57-3-101. No one can later claim ignorance of a properly recorded instrument. This matters most in transactions where multiple parties may have claims. Summit County follows Utah's race-notice rule under Utah Code § 57-3-103, which means the first to record without prior knowledge of a competing claim wins priority. This rule applies to deeds, mortgages, and other interests in Summit County real property. Prompt recording after any transfer protects your ownership.
The Recorder's Office is located at 60 North Main Street in Coalville. Call (435) 336-3238 to confirm current office hours and recording fee schedules. The county recorder website at summitcounty.org/492/Recorder has additional details about document submission and the office's online search tools.
| Office |
Summit County Recorder 60 North Main Street Coalville, UT 84017 Phone: (435) 336-3238 |
|---|---|
| Website | summitcounty.org/492/Recorder |
Summit County Online Property Records Portal
Summit County provides one of the most complete online property search systems among Utah counties. The portal combines assessor and recorder data in one place, so you can move between ownership records and recorded documents without switching systems. You can search by owner name, parcel number, subdivision, address, document number, book and page, or recording date. The portal is free to use for basic searches and gives you direct access to document images.
The assessor side of the portal lets you look up ownership and assessed values. Enter an owner name, parcel number, subdivision name, or property address to pull up the parcel record. The recorder side covers recorded instruments. You can search by parcel number, document number, book and page reference, or a date range. Document images are available for viewing and printing. This means you can read the actual deed text, not just index information, without going to the courthouse.
Summit County also provides several map tools alongside the records portal. The Assessor Values Map displays market and taxable values, area factor rates, quality ratings, year built, and square footage for parcels across the county. The interactive Parcel Map lets you click on a parcel to see its records. The County Road Map shows public roads. PLSS Tie Sheets give access to survey monument data. The Zoning Map covers planning districts for Eastern Summit County and the Snyderville Basin. A Wildfire Risk Assessment tool is also available. These map layers make Summit County's online system a solid research platform for anyone looking at property in the area.
Summit County Assessor
The Summit County Assessor values all taxable real property in the county each year. Summit County includes significant resort and residential real estate, including the Park City area, which means assessed values can vary widely across the county. The assessor applies Utah's standard appraisal methods to each parcel.
If you believe your Summit County assessment is wrong, you can appeal to the county board of equalization. The timeline for appeals is set each year and follows the date on the assessment notice. Further appeals from the board decision go to the Utah State Tax Commission. The primary residential exemption, which cuts the taxable portion of a primary home, is administered by the assessor. Apply at the Summit County Assessor's office in Coalville if you are a new owner or have not yet filed.
Note: Park City and surrounding resort communities in Summit County often have higher market values than other parts of the county. The assessor's parcel records reflect current and historical assessed values for all Summit County parcels.
Tax Records and the Summit County Treasurer
Summit County property taxes are billed and collected by the Treasurer's office. The Treasurer holds records of current tax bills, payment history, and delinquent accounts. Tax records are public. Unpaid taxes create a lien on the property. If delinquency continues, the county may proceed to a tax sale. Any tax lien that is formally recorded will appear in the Recorder's index as well.
Before buying property in Summit County, confirm with the Treasurer that no outstanding taxes or delinquent amounts are attached to the parcel. Tax debt follows the land regardless of who owned it when the taxes were owed. The Treasurer's office is at 60 North Main Street in Coalville, the same location as the Recorder's Office. You can contact both offices at the county offices during normal business hours.
Recording Documents in Summit County
Documents submitted to the Summit County Recorder must meet the standards under Utah Code Title 57. They must be legible, name all parties, and include a complete legal description of the property. Under Utah Code § 57-3-102, the date and time the recorder stamps a document is when public notice begins. Two competing documents affecting the same parcel are ranked by their recording date under the race-notice rule.
GIS parcel boundary data for Summit County is also available through the Utah Geographic Information Council at gis.utah.gov. This complements the county's own map tools and is useful when you need to verify parcel geometry or run queries across multiple counties at once.
Public Access to Summit County Records
Under Utah Code § 63G-2, GRAMA gives the public the right to see government records. Summit County property documents, including deeds, assessment data, and tax records, are public. You do not need to own the property or state a reason to access these records. The county's online portal makes most records available without a formal request.
If you need documents that are not accessible online or need something not covered by the public research portal, you can submit a written GRAMA request to the relevant Summit County office. The office has ten business days to respond. Basic property records are open to anyone. More sensitive records may require a formal request and review. The Recorder, Assessor, and Treasurer each handle requests for their own records.
For older or historical Summit County property records, the Utah Division of Archives at archives.utah.gov maintains state and county records with research guides that can help locate instruments outside the county's current systems.
Park City Building and Permit Records
Park City maintains its own building permits, zoning records, and development approvals for properties within the municipality. These records are separate from the Summit County Recorder's index. If you are researching a property inside Park City limits, you may need to contact both the Summit County offices and the Park City Building Department to get a full picture of the property's history.
Building permits tell you what has been constructed, modified, or permitted on a parcel. They do not appear in the county recorder's records unless there is a related lien or notice of completion. For permit records, contact Park City directly. For ownership, deeds, and recorded interests, go to the Summit County Recorder in Coalville.
Cities in Summit County
Summit County does not have any cities that meet the population threshold for individual city pages on this site. Park City is the best-known community in Summit County. All official property records for Summit County, including Park City properties, are maintained by the Summit County Recorder, Assessor, and Treasurer at 60 North Main Street in Coalville.
Nearby Counties
Summit County shares borders with several other Utah counties. Properties near county lines should be verified carefully to confirm which county holds the official records.